How will I know whether my author application was approved or not?

Can anyone tell me where i should look for my fic? I sent in my writers application, but now what do I do? will i get a pm or something? Can anyone help me?

ps, i'm not sure this is in the right forum, and if i'm breaking some rule i'm sorry but i didn't know where else to go.



NOTE: Might as well attach this in here. This originally came from the "Polishing The Quill" and "Administration" forums. ~gal-texter 28Nov2003

RELATED THREAD HERE.

Hi. We currently have several progress indicators for author applications.

.

• PENDING APPLICATION
  
  Please check the following, whether you are applying for the first time or not.
  
  1. Make sure that you see this message **You already have an application pending. You will receive an e-mail when this application has been resolved." **
  
  when you do the following steps:
  a. log on to users.portkey.org
  b. click the User Panel > Submit Author Application link.
  
  
  ** This message signifies that Fic Mods have received your application form. That is, they see your application in their Control Panel, as explained in part Part III-E here.
  
  
  If you do not see that "application pending" message, then redo the steps explained here ("III. Submit an electronic application form for a Portkey author account ...") and possibly the ones before that.
  
  
  
• ACCEPTED APPLICANT
  
  -- will see an Author Options menu when they log in http://users.portkey.org. This is the most important indicator because it's what allows you to upload and edit stories or chapters.
  
  Click the following screenshot to magnify it:
  
  Click to view attachment
  
  
  -- will no longer see the User Panel > Submit Author Application link shown in part III-B here.
  
  -- will each get an email saying that their application was approved.
  The email gets auto-generated when a Fic Mod hits "Approve Application" in their Mod control panel. It will be sent to the applicants' respective addresses at the time the Fic Mod does this action.
  
  -- will see the fields "Author Picture" and "My Stories" when they view their profiles in the Fanfic Side. The line "This user is not a portkey.org author" will no longer be displayed.
  
  -- Once the Author Options menu appears, authors may upload stories as explained here. We trust authors to ensure that all stories or chapters they upload comply with our rules.
  
  
  Btw, we invite successful applicants to participate in this survey. )
  
  
  
• DENIED APPLICANT
  
  --will get an email saying that their application was denied at this time.
  
  -- will no longer see the message "You already have an application pending. You will receive an e-mail when this application has been resolved." when they click on User Panel > Submit Author Application. Instead, they'll again see the application form screencapped in part III-C here.

We ask for all applicants' patience. See, Fic Mods have to process applications on their spare time.



[*]EMAIL NOTICE OF ACCEPTED OR REJECTED APPLICATION

When fic mods approve or reject author applications, their comments get sent from a @portkey.org email address. Better make a filter for this to ensure it doesn't end up in your spam or bulk mail folders. Sometimes mods use their personal email accounts to get in touch with you. In that case, they'd usually put Portkey in the subject line and/or in the message body, so you applicants might want to make filters for that as well.

thank you so much. I really wasn't sure what i was looking for.

I'm not in a rush or anything, but I just wanted to know approximately how long it would take to find out if we were accepted to be authors here. Also, I wanted to see if my application went through. Aaand, what kind of things do you look for when reading through a sample story from the application?

Just wanted to add my "Thank you"

Answers to Capn's questions:

How long do author applications get processed?

italics: my edits in Jan 2009

I'd say give us at least 2 weeks, although fic mods do their best to process it sooner. Check your fanfic account for the status indicators listed previously.

Everyone must assume that Portkey mods can only do their tasks on weekends. Hence, a "response day" roughly equals a calendar week. If it takes mods two weeks to resolve your application, then count that as two response days.

The following's my original reply to Capn's questions. They're still valid.


We cannot give a time frame for this. It all depends on the Fanfic Moderators' schedules. They have to read the sample fics on their spare time.

It could be hours, days, or weeks. Say, if a Fanfic Mod sees a story that s/he has been reading in another site, then s/he can tell right away if it complies with the hosting criteria. If it does, the application can be approved within hours.

What do Fanfic Mods look for in the sample stories?

At the very least, compliance with the Hosting Criteria, which are in the "Terms of Service" link in users.portkey.org. Said criteria may be subject to major or minor changes anytime.

Congratulations, Capn, I've just seen your fic in the "New / Updated Fics" page!

MOD NOTE: merging this into a related thread.
~gal-texter / Pen May2008


When do you get told whether you have been accepted to become an author?

That depends on the size of the author application queue. If there are lots of new applications it usually takes a bit longer. It also depends on the schedules of the fanfiction moderators. If many of them are busy with real life issues it might take even longer. Sometimes it takes only hours, especially when a moderator happens to already know your work, other times it might take weeks. You have to keep in mind that all this work is done on a voluntary basis. Portkey can't and will never force its moderators to work faster since that is kind of counter productive in the long run and it takes the fun out of this hobby. If the current moderators can't manage the workload due to the reasons mentioned above, Portkey usually tries to hire new moderators to even out this problem. But that too is not a process that can be done in a matter of hours.

So, don't despair if it takes a bit longer. You probably sumitted your application when Portkey had a bottle-neck so it might take a while. But we won't forget about you.

ok cool. That's sweet. I was just worried it didn't work or something. But that's fine.

Is there anyway to stop a story you have submitted and submit another? it's just I've been waiting for like several months now and I'm just wondering if it has been lost or something.

It is not your fault. We've been running a little shorthanded. We're gearing up for something things, and after tonight we'll be asking for more volunteers to shore up the numbers. I just need to finish the server move properly.

merged with similar topic - gal-texter, Apr19

alright not to be annoying but i was wondering how long it usually takes for an authors application form until it gets reviewed. Its been like 3 Days And i am very anxious to hear from the team.
Sincerely,
HarryPwns

Hi,

I saw Pam (Scout) replied to your post but don't worry - for PK mods one weekend is the equivalent of one week so if you don't get it back in a few days it's because we are quite busy with what's happening in our lives so give them atleast two weeks. Thanks and Good Luck hope you get accepted

Please read the FAQs before asking a question. This is the fourth time in 2 weeks that you've asked or done something that has already been addressed in the FAQs. Our Fanfic FAQs master list is linked as "Read Me Before Author Application" right above the Submit Author Application one in users.portkey.org. Not to mention that there's a huge "EXPECTED RESPONSE TIME" posted on top of this forum and the forums' right margin has a "More FAQs" box. --->

I personally don't mind answering questions from people who've read the FAQs but need clarification. I get irked when people ignore them as they're like huge signs on the wall for everyone to see. Reading the FAQs shows respect for our time and saves yours as well.

actually i belive second time and so srry but the first was because i messed up application

Three questions about the author application process and one about where to invite authors to write fics based on your plot ideas. That's what I meant by fourth time and that's certainly showing a pattern. Anyway, take the time to read the FAQs next time before asking. Like I said, it's like looking around the walls for helpful signs or flowcharts before asking a question.